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Kittitas County Prosecutor's Office
ELLENSBURG, Washington, United States
8 days ago

Description

ESSENTIAL FUNCTIONS
Legal Assistants may be required to perform any portion or all of the duties described below, as
determined by the Chief Administrator, Administrative Supervisor and/or Prosecutor, and MUST
MAINTAIN CONFIDENTIALITY IN ALL MATTERS PERTAINING TO THE PROSECUTING ATTORNEY’S OFFICE
Responsible for providing all secretarial support to the Prosecuting Attorney, Deputy Prosecuting
Attorneys, Chief Administrator, and Administrative Supervisor regarding all civil and criminal matters
• Assist telephone callers and visitors with questions and directs them to the proper source for answers.
• Prepare a variety of legal documents, pleadings, notices, agreements, contracts, ordinances and
correspondence at the direction of the Deputy Prosecutors and the Prosecutor.
• Prepare memoranda, reports, briefs, and legal documents from handwritten notes, taped dictation,
and computer disk/cd. Ensures that documents are consistently prepared and completed in
accordance with format rules of the Prosecutor's Office, Superior Court, Appeals Courts or
Administrative agencies.
• Prepare response to correspondence either from dictation, oral instruction or independently; obtains
required signatures and distributes appropriately.
• Manage the distribution of Discovery including using the internal case management software, LiFT, and
other appropriate tools to provide and track all discovery requests
• Assist in maintaining a library of briefs and research materials for future use by others in the
Prosecutor's Office.
• Enter all cases received into JWorks (unless otherwise instructed) and upload all documents that relate
to each case (paperless – electronic files) so that the records are complete and accurate (Internal
Software Program) to ensure tracking and logging for annual and internal reports as well as records
management.
• File and record legal documents with the appropriate officials and agencies in a timely manner and
ensures correct dissemination to appropriate parties.
• Proofread documents and correct grammar, spelling, punctuation, sentence structure, legal
terminology and format without altering meaning.
Kittitas County is an Equal Opportunity Employer
Human Resources ● Kittitas County Courthouse ● 205 West 5th Ave Suite 107 ● Ellensburg, WA 98926
(509) 962-7082 ● FAX (509) 962-7083 ● hr@co.kittitas.wa.us ● www.co.kittitas.wa.us
• Maintain and organizes all assigned cases (paper or electronic in format). Retrieves materials as
necessary.
• Add reminders to Prosecutor and Deputy Prosecutor’s calendars with notifications.
• Maintain cases through active work and litigation, updating electronic cases and case indexes
(electronic in format), placing pleadings in order of receipt.
• Corresponds with and makes arrangements to have victims and witnesses subpoenaed for scheduled
court hearings and communicate with same regarding any changes in dates.
• Responsible for the management of the divisions’ or positions records and closed cases. Records are to
be managed based on the Prosecutor’s Office’s policies and procedures relating to the management of
records and the Washington Secretary of State Archives records retention schedules (CORE and
Prosecutor Schedule). Responsible for adding closed cases to the index and placing any physical files in
storage for the duration required for records retention.
• Responsible for creating destruction logs, sending them to DPAs and staff in the division, and
destroying records that have met retention. Once destruction is approved by DPAs and the Records
Officer, by purging Camas cases, purging DaRT cases, deleting JWorks cases, deleting records from the
G drive, and deleting emails from the Assistant’s own Outlook account.
• Gather information, run reports, and prepare reports as directed. Provide criminal and civil division
legal assistant support by the scanning, uploading, printing, and mailing of records relating to cases as
required by the current demand of the division.
• Operate office machines such as Computer, scanner, copier, printer, fax machine, multi-line phone,
and mail machine.
• May assist in training interns in legal office procedures and checking work for accuracy and correctness.
• Prepare paperwork based on job assignments and instruction from attorneys and supervisors as not
otherwise provided in this job description.
• Assist in overflow work in civil or criminal and perform any other tasks as assigned.
Responsible for providing secondary support to the Prosecuting Attorney and Deputy Prosecuting
Attorneys regarding public disclosure processing
• Receive Public Disclose requests regardless of source.
• Enter information into the GovQA System, process generated request and add case to electronic case
management software.
• Create working file on the G drive to store records for processing by Public Records Officer.
• Send network location address which contains all relevant materials to the Public Records Officer via
email with CAMAS and JWorks case information included.
• Work with the Public Records Officer to fulfill the public records requests.
• Answer calls and questions regarding public disclosure requests and procedures.
• Other duties as assigned.
This job description is a summary of the primary functions and expectations for this position. Additional
department-related duties may be assigned as required.



Requirements

MINIMUM QUALIFICATIONS
• High school diploma or GED equivalent.
• Three (3) years of experience in legal office or related setting (Legal Assistant I), or five (5) years of
experience in a legal office or related setting (Legal Assistant II).
• Valid Washington State driver’s license.
• Equivalent education/experience may substitute for the minimum qualifications stated above at the
discretion of the Chief Administrator, Administrative Supervisor, or Prosecuting Attorney.
Kittitas County is an Equal Opportunity Employer
Human Resources ● Kittitas County Courthouse ● 205 West 5th Ave Suite 107 ● Ellensburg, WA 98926
(509) 962-7082 ● FAX (509) 962-7083 ● hr@co.kittitas.wa.us ● www.co.kittitas.wa.us
• A criminal history and background check will be performed on qualified candidates. Convictions
may preclude candidates from employment in some circumstances. Factors such as relativity to the
position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will
be taken into account.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
• Ability to communicate in a clear, respectful manner, both verbally and in writing.
• Knowledge of general office procedures, office machines, legal terminology.
• Proficient computer skills, including Microsoft Office, possess the ability to learn programs specific
to the department and/or County quickly.
• Ability to work under stressful conditions with minimum supervision.
• Ability to respond to common inquiries or complaints from customers, and other agencies, etc. in a
professional manner, exhibiting patience and using layman’s terms when necessary.
• Ability to work effectively under pressure, meet deadlines, and adjust quickly to sudden changes
and priorities while maintaining a positive attitude.
• Set priorities which accurately reflect the relative importance of job responsibilities.
• Prioritize assignments to complete work in a timely manner.
• Regular and punctual attendance is required.
• Maintain interpersonal relationships in a small office environment by treating peers and staff with
respect, being mindful of communication styles and adjusting to fit the needs of the office
environment. 

Job Information

  • Job ID: 59202709
  • Location:
    ELLENSBURG, Washington, United States
  • Company Name: Kittitas County Prosecutor's Office
  • Position Title: Legal Assistant I or II
  • Job Function: Paralegal/Legal Assistant
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: H.S. Diploma/Equivalent
  • Required Travel: None
  • Salary: $39,876.00 (Yearly Salary)
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